To add a new accrual

Payroll Easy Setup Assistant - Set Up Your Companyís Accruals

  1. Click the New button. The Accrual Information window will open.
  2. Enter the name of the accrual.
  3. Indicate how you want the accrual to be calculated, using the Type of Accrual fields.

Choose the Equals __ Percent Of option if you want this accrual to be incremented on every paycheck as a percentage of hourly wages. If you choose this selection, enter a percentage and select the hourly wages from the list to indicate which hours the percentage will be calculated upon.

The percentage you enter here depends upon how you want your employeesí vacation days to be accrued. If you want your employees to accrue a specific number of vacation days per year as a percentage of hourly wages on every paycheck, youíll need to divide the total number of vacation hours your employees accrue in a year by the number of hours they work in a year to come up with the exact percentage you should enter in this field.

For example, assume your employees receive 20 vacation days per year. Based on a 40-hour work week, they actually receive 160 vacation hours per year and are available to work 2,080 per year (52 40-hour weeks). Divide 160 by 2,080; this equals .076923, or 7.6923%. Percent Of and enter 7.6923 for the percentage here.

Select Gross Hours from the Percent Of list if you want this accrual to be a percentage of all hourly wages you pay an employee.

Select Federal Hours from the Percent Of list if you want this accrual to be a percentage of all taxable hourly wages you pay an employee. This selection excludes those hourly wages that youíve made exempt from tax.

  1. Choose the Equals __ Hours Per option if you want this accrual to be incremented by a specific number of hours. If you choose this selection, enter a number of hours and select a time period -- Pay Period, Month or Year -- from the list to determine the number of hours that will accrued on each paycheck, regardless of the number of hours the employee worked.
  2. Choose User-Entered Amount per Pay Period if none of the other options is appropriate. If you choose this option, youíll need to enter the amount accrued every time a paycheck that includes this accrual is created.
  3. Mark the Print on Paycheck stub selection if you want information about this accrual to appear on employeesí paychecks. Both the accrual amount for the current pay period and the accumulated amount for the year to date will appear on employeesí checks if this selection is marked.
  4. Mark the Payroll Year End __ Carry Remaining Leave Over to Next Year selection if you want any unused accrual hours from the current payroll year to remain in this accrual after the start of a new payroll year. If you mark this selection, the hours remaining in this accrual at the end the payroll year will appear in the Carry-over field for this accrual in the Employer Accrual Expense Balances window for each employee to whom this accrual is assigned.
  5. In the Linked Wages Category field, enter the hourly wage to which you want to link this accrual. You can also click the search icon and select the wage you want from the list. When you pay an employee using the wage you enter here, the number of hours you enter for this wage will be subtracted from the number of hours the employee has accrued.
  6. Review your entries. When you're satisfied with them, click OK.

You can repeat this task as many times as needed.

Payroll Easy Setup Assistant - Set Up Your Companyís Accruals - To add a new accrual